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August 16th, 2014

Virtualization_Aug11_CThere are a number of beneficial tech solutions available to business owners who are looking to improve system efficiency or reduce operating costs. One of the most useful is virtualization, or the migration of physical systems to virtual counterparts. When virtualization is successful it can really help and support a business. However, there is always a chance that it can fail if it isn't implemented in the right way. To help avoid this, here are five reasons virtualization fails, so you can be on guard.

1. Migration is forced before it is ready

One of the biggest reasons virtualization fails is that it is pushed before the company is ready for it. For example, it could be that the IT team is forced to fast-track virtualization, resulting in staff being forced to drop all other tasks and focus on migration.
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August 15th, 2014

The data your business generates and captures is among the one of the most important assets available to yourself and your and employees. Unfortunately, the amount of data available is growing exponentially and it can quickly overwhelm many positions. One solution that allows businesses to better manage data is the data warehouse. The only question, is how can you tell when you need one for your business?

What is a data warehouse?

A data warehouse is a system used by companies for data analysis and reporting. The main purpose of the data warehouse is to integrate, or bring together, data from a number of different sources into one centralized location. The vast majority of the data they store is current or historical data that is used to create reports or reveal trends.
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August 14th, 2014

Offie_Aug11_CMicrosoft Excel has become an increasingly versatile work application catering to most businesses, big and small. While most users are familiar with all the functions the app has to offer, many are still unaware that you can add a header or footer to your spreadsheets. With that in mind, it's time for a comprehensive view of what headers and footers are and how they work in Excel.

What are headers and footers?

As with Word, Headers and footers are lines of text that print at the top (header) and bottom (footer) of each page in an Excel spreadsheet. They often contain descriptive text such as titles, dates, or page numbers displayed in page layout views and on printed pages.
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August 13th, 2014

Office365_Aug11_CThe iPad has become one of the most popular business tools, and earlier this year it became even more useful when Microsoft released iPad optimized versions of their popular Office apps. Office 365 subscribers can now access, edit, create, and share PowerPoint, Excel, and Word docs from their device. In an effort to improve the apps even further, Microsoft has updated them.

Excel updates

There are three major updates that have been introduced to the iPad version of Excel:
  • Increased pivot table interaction - These tables are among the most useful for business users working with data. With the new update you can now filter, sort, collapse, and expand details. You can now also refresh pivot tables whereby data is pulled from the workbook. Beyond this, you can also change the visual style and layout of the tables.
  • Flick to select large amounts of data - Working with large amounts of data, or spreadsheets with a large number of rows and columns can be tough on the touch screen. So, to make things easier, you can now select large amounts of data by flicking. For example, if you want to select all the rows in one column, you can simply tap on the selection handle of the top row and flick down to select the whole column.
  • Easier manipulation of data - While touch screens are great, and useful, there are times when working with spreadsheets using a keyboard is much better. In the latest update, Microsoft has added increased support for keyboards. This includes support of many familiar keyboard shortcuts, like CTRL+2 which allows users to switch between cell entry modes.

PowerPoint updates

As with Excel, there are three updates that have been introduced to the iPad version of PowerPoint:
  • Presenter View - Many people had taken to using their iPad to run presentations while connected to a projector. In the previous version, your iPad would just show what was actually on the screen, but now you can enable Presenter View. This view shows your slide notes on your iPad's screen, as well as the slides that are coming up next while your presentation runs via the projector.
  • Easier inclusion of visuals - With the new update, all embedded videos and sound recordings now play natively over your iPad; meaning they will play directly from a presentation. You can also add media directly to a presentation from your iPad's Camera Roll, which means you can record and add content all from your iPad.
  • Better annotation tools - There are a number of new annotation tools, including an improved pen and eraser which are designed to make annotations on the iPad's touch screen show up on presentations more easily.

Updates across all apps

Microsoft has been listening to the feedback from Pad app users, and has introduced the three most requested features that apply to all three main apps: Word, PowerPoint, and Excel.
  • Send the file as a PDF - PDFs are one of the most versatile document formats for businesses. Because most systems have software to open these document, it's great for users who don't use Office. Now, you can send the document you are working on as a PDF directly from your iPad. You can find this option under the Share menu.
  • Better image editing - With the update, you can now tap on an image in any Office app to either crop or resize it. If you make any edits, and find they aren't to your liking, there is also the ability to revert to the original image by pressing Reset.
  • Support for third-party fonts - Some businesses prefer to use fonts that aren't included in Office. Up until now, only Office supported fonts could be used on the iPad, but the recent update implements support for third-party fonts (fonts not made by Microsoft) installed on your iPad.
If you are looking to learn more about Office 365 and iPad apps, contact us today to see how we can help.
Published with permission from TechAdvisory.org. Source.

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August 8th, 2014

Security_Aug05_CSecurity of your systems and technology is always an on-going battle and one you will likely never completely win. There are definitive steps you can take to ensure that your systems are secure, but we find that one of the most effective tools is knowledge. If you know a bit about how your systems can be breached, you can ensure a higher level of caution and security. To help, here are five common ways businesses see their systems breached.

1. You are tricked into installing malicious software

One of the most common ways a system's security is breached is through malware being downloaded by the user. In almost every case where malware is installed the reason is because the user was tricked into downloading it.
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Topic Security
August 8th, 2014

Hardware_Aug05_CThe laptop has become one of the more reliable tech tools at a business owner's disposal. These mobile computers allow us to take the office with us when we are on the road. The only problem is, their usefulness often hinges on the battery power. If you have a laptop, it's highly likely that you've experienced the battery running low while using it. Should this happen to you again, there are a few things you can do to preserve the remaining battery life. Here are six.

1. Adjust the brightness of your screen

A brighter screen will cause your battery life to decrease faster. If you are running low on power, try turning the brightness of the screen down as low as it can go while still remaining visible.
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Topic Hardware
August 7th, 2014

BCP_Aug05_CRegardless of the industry you operate in, or the size of your business, you should be taking steps to ensure that your business is ready for any disaster. While there are many paths you can take to ensure your business is ready, there is one element that is central to all plans: backing up your data. In the first part of this article, we took a look at four points that will help improve the effectiveness of your backups. Here are another four.

5. Automate your backup

It can be tough to actually remember to back up your files, especially if your business is busy. Therefore, you could look into an automated backup solution. At the very least, you should set a schedule as to when backups are conducted and set what is being backed up. While this isn't a full automation, a schedule will help.
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August 6th, 2014

Microsoft SharePoint is an excellent product with many valuable business use cases. SharePoint has a great workflow engine built into the application and there are even some great out of the box workflows to get some of the basic automation tasks taken care of without needing to work with a developer. However, any customization will require either SharePoint Designer or Visual Studio to create your own custom workflows.
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Topic Nintex
August 1st, 2014

WindowsPhone_July28_COne of the biggest trends in the world of modern smartphones is that they are getting smarter. Most mobile developers are striving to make your phone even more an extension you and your life than ever before. A common tactic they are using is by creating personal assistant apps. Apple has Siri, Google has Google Now, and now Microsoft has organized a contender with Cortana.

What is Cortana?

If you're a video game aficionado then you will likely know that Cortana is the Artificial Intelligence character from the immensely popular Halo series. In early 2014, Microsoft announced that they were working on a personal assistant program for the mobile version of Windows 8.1 and Cortana was created.
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July 31st, 2014

Many organisations consider using, or already have, InfoPath Forms from Microsoft. So with InfoPath available, why would you consider using Nintex Forms? The two products offer slightly different, but overlapping functionality, so which is right for you ultimately depends on what you already have and what you are trying to do.
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Topic Nintex